[Remote] Senior Procurement & Accounts Payable Specialist
Note: The job is a remote job and is open to candidates in USA. Human Interest is a high-growth fintech company focused on providing retirement benefits to all lines of work. The Senior Procurement & Accounts Payable Specialist will manage the Procure-to-Pay lifecycle, ensuring financial controls are maintained and optimizing vendor experiences.
Responsibilities
- Process and manage all vendor invoices (3-way matching, coding, data entry) ensuring adherence to company policies and GAAP.
- Execute weekly payment runs (ACH, wire) accurately and on time, resolving any payment discrepancies.
- Manage the vendor setup and maintenance process, ensuring proper documentation (W-9/W-8BEN, banking documents) are collected and filed for tax compliance.
- Support the month-end and year-end close process by assisting with AP accruals, reconciliation of AP sub-ledger to the General Ledger, and analyzing expense trends.
- Assist in the annual Form 1099 and 1042 reporting process.
- Serve as a primary internal resource for the Procurement system (Coupa, NetSuite).
- Manage the internal requisition and Purchase Order (PO) lifecycle, ensuring all purchases adhere to spending policies and obtain proper approvals.
- Review contracts to ensure compliance with payment terms and billing.
- Monitor vendor performance.
- Review and process employee expense reports (e.g.,Expensify/Ramp) for compliance with company T&E policy and prompt reimbursement.
- Identify opportunities for cost savings and process improvements within the purchasing function.
- Align procurement activities with the organization's strategic objectives and ensure ethical and sustainable sourcing practices.
- Actively participate in documenting, refining, and automating Procure-to-Pay workflows to improve efficiency and scalability.
- Assist in maintaining and testing internal controls (SOX controls) related to the P2P cycle, including segregation of duties (SOD).
- Collaborate with IT and GL teams on system upgrades and integrations.
- Resolve complex vendor inquiries and payment issues in a timely and professional manner.
Skills
- BS degree in Finance, Accounting, Business Administration, or equivalent experience
- Strong verbal and written communication and negotiation skills are essential for effective dealings with suppliers
- Ability to analyze data and manage costs
- Experience with accounting controls (e.g. SOX)
- Knowledge in Procure to Pay tools (e.g. Coupa, Brex, Expensify, Ramp)
Benefits
- A great 401(k) plan: Our own! Our 401(k) includes a dollar-for-dollar employer match up to 4% of compensation (immediately vested) and $0 plan fees
- Top-of-the-line health plans, as well as dental and vision insurance
- Competitive time off and parental leave
- Addition Wealth: Unlimited access to digital tools, financial professionals, and a knowledge center to help you understand your equity and support your financial wellness
- Lyra: Enhanced Mental Health Support for Employees and dependents
- Carrot: Fertility healthcare and family forming benefits
- Candidly: Student loan resource to help you and your family plan, borrow, and repay student debt
- Monthly work-from-home stipend; quarterly lifestyle stipend
- Engaging team-building experiences, ranging from virtual social events to team offsites, promoting collaboration and camaraderie.
Company Overview
- Human Interest is a 401(k) provider that helps employees of small and medium-sized businesses save for retirement. It was founded in 2015, and is headquartered in San Francisco, California, USA, with a workforce of 501-1000 employees. Its website is https://humaninterest.com.
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