Event Manager - CDO Magazine

About CDO Magazine CDO Magazine is the premier global digital publication and community serving executives in strategic data, analytics, and AI leadership roles. Our passion is to develop and serve communities that are “for data leaders, by data leaders.” We bring together data leaders for peer-to-peer support which fosters the success and innovation of the organizations they lead. Together with their peers and carefully selected sponsors, we provide content and events for data leaders where the best ideas, innovations, companies, and leaders are celebrated. We have CDO forums in cities, countries, and regions around the world, and we are rapidly expanding those communities to serve data leaders in more and bigger ways.

About the Role

We are looking for an experienced event professional to manage the operations of multiple intimate and larger scale events within the CDO Magazine portfolio. The Event Manager will work in conjunction with other members of the team and across the company to execute the operational elements of each event. As a member of the CDO Magazine Events Team, you will have a focus on team collaboration to create exceptional customer experience for every attendee, sponsor, speaker and associates attending our events. CDO events target C-Suite and Executive participation, and our events need to reflect the audience. As CDO continues to grow, our events portfolio will expand. This is a full-time remote position based anywhere in the United States, reporting to the Vice President, Events

Responsibilities

Event Operations

• Overall event operational responsibility for all assigned programs.
• Collaborate across event teams to ensure seamless delivery of first-class events.
• Research and manage external vendor partners for the execution of various event elements, including, temp staffing, audio visual, print materials, entertainment, etc.
• Manage food and beverage requirements and planning.
• Finalize, in conjunction with the Event Support Teams, all external communications for Speakers, Sponsors and Attendees.
• Partner with venue and key vendor staff to execute all logistics.
• Plan the attendee journey onsite, which will include the event branding and signage.
• Manage & track housing needs to ensure availability and solutions for oversell.
• Review meeting space and manage room assignments to and determine specific needs.
• Work closely with regional Community Managers on the speaker needs and agenda programming.
• Partner with Marketing team to ensure all internal and external deliverables are met.
• Collaborate with Event Support Teams on all event deliverables for sponsors, speakers and overall attendee needs.
• Act as a resource for clients, service providers and other staff with regard to guidelines, procedures, and processes.
• Ensure that all files, data and post event reports are complete and accurate.

Event Forecasting & Budgeting

• Develop and manage the operational event budgets to ensure positive results.
• Evaluate current providers for capabilities/cost and make recommendations for future success.
• Negotiate with current & potential suppliers to maintain the best possible experience and service.
• Review supplier bills for accuracy to ensure timely payment.
• Facilitate all deposits, invoice reconciliation and payment processing for assigned events and tasks.

Preferred Experience

• 7-10 years event experience in the meetings & events industry
• Collaborative team player who is willing to roll up their sleeves dive in where needed.
• Strong communication skills – both in written and verbal communications.
• Experience with event and CRM software such as Bizzabo and HubSpot is a plus!
• Strong analytical and problem-solving skills and a high degree of responsibility, initiative and professionalism
• Proven budget and financial management experience.
• Multi-tasking and the ability to maintain composure and manage multiple deadlines in a fast-paced environment.
• Ability to build and maintain relationships with a high degree of professionalism.
• Ability to innovate and come up with new ideas, that will help us to continually improve our events.
• Ability to work as part of a team, but also work on events individually.
• Travel to approximately 5-7 events each year, potentially internationally.

Why join CDO Magazine? We’re a forward-thinking, well-funded organization where your impact will extend far beyond Event Management. As an Event Manager at CDO Magazine, you’ll be at the forefront of building the premier global community of data leaders, helping shape the future of industries powered by data and Artificial Intelligence. Learn more about us here.

Benefits

• Health, dental, and vision insurance offered on day 1
• 401(k) including safe harbor match
• Unlimited PTO
• Home office and internet stipend
• Paid Parental Leave
• Access to on-demand learning & development opportunities

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