Legal Assistant/Office Administrator - Part-time
Company Description: Elfvin, Klingshirn, Royer & Torch, LLC, is seeking a Legal Assistant/Office Administrator/Intake Specialist to assist our four-attorney law firm on Rockside Road in Independence. Most of our practice focuses on representing individuals in all kinds of employment-related matters, such as discrimination claims; unemployment compensation; non-competition/non-solicitation agreements; and severance negotiations and reviews. We also represent some small businesses with employment and business-related matters. You will be part of a working environment that is laid-back and casual, while focused on providing outstanding, timely, and caring client service. We are looking for someone who is intellectually curious, wants to be part of a team, and who enjoys working with people. Job Description:
- Answer the phones
- Handle client intakes and consultations from start to finish
- Learn and work with Ohio’s unemployment compensation online systems as part of the intake process
- Process mail and scan to the appropriate files
- Prepare correspondence to be reviewed by the attorneys
- Assemble discovery materials and exhibits for court and depositions
- Maintain the attorneys’ and firm calendars and assist with calendar maintenance as needed
- Handle electronic filings to and from courts
- Get to know and build relationships with clients
- Maintain and manage client and matter files, mostly electronic but some paper
- Prepare engagement letters
- Assist with billing, including receiving and logging retainers
- Process credit card payments and deposit checks
- Assist with collecting past-due invoices
- Keep the office organized, comfortable, and functional by managing supplies and vendors
Qualifications:
- Preferably 3 years’ experience in an office environment, ideally a legal office
- Proficient in a Windows environment and online/Cloud-based file management
- Proficient in Word, Excel, PowerPoint, and Outlook
- Highly detail-oriented and good organizational skills
- Ability to multi-task, prioritize, and work independently
- Excellent written and verbal communication
- Excellent people skills
- Experience with Clio a plus, but not required
- Familiarity with employment law a plus, but not required
- Familiarity with the unemployment compensation system a plus, but not required
Additional Information:
- Pay is commensurate with experience; $15.00 to $20.00 per hour
- Hours right now are approximately 25-30/week, with a mix of in-person and remote work due to the pandemic (we are flexible – and vaccinated!)
- Paid holidays
- 401(k) with employer match after 1 year of employment
Company Description: Elfvin, Klingshirn, Royer & Torch, LLC, is seeking a Legal Assistant/Office Administrator/Intake Specialist to assist our four-attorney law firm on Rockside Road in Independence. Most of our practice focuses on representing individuals in all kinds of employment-related matters, such as discrimination claims; unemployment compensation; non-competition/non-solicitation agreements; and severance negotiations and reviews. We also represent some small businesses with employment and business-related matters. You will be part of a working environment that is laid-back and casual, while focused on providing outstanding, timely, and caring client service. We are looking for someone who is intellectually curious, wants to be part of a team, and who enjoys working with people. Job Description:
- Answer the phones
- Handle client intakes and consultations from start to finish
- Learn and work with Ohio’s unemployment compensation online systems as part of the intake process
- Process mail and scan to the appropriate files
- Prepare correspondence to be reviewed by the attorneys
- Assemble discovery materials and exhibits for court and depositions
- Maintain the attorneys’ and firm calendars and assist with calendar maintenance as needed
- Handle electronic filings to and from courts
- Get to know and build relationships with clients
- Maintain and manage client and matter files, mostly electronic but some paper
- Prepare engagement letters
- Assist with billing, including receiving and logging retainers
- Process credit card payments and deposit checks
- Assist with collecting past-due invoices
- Keep the office organized, comfortable, and functional by managing supplies and vendors
Qualifications:
- Preferably 3 years’ experience in an office environment, ideally a legal office
- Proficient in a Windows environment and online/Cloud-based file management
- Proficient in Word, Excel, PowerPoint, and Outlook
- Highly detail-oriented and good organizational skills
- Ability to multi-task, prioritize, and work independently
- Excellent written and verbal communication
- Excellent people skills
- Experience with Clio a plus, but not required
- Familiarity with employment law a plus, but not required
- Familiarity with the unemployment compensation system a plus, but not required
Additional Information:
- Pay is commensurate with experience; $15.00 to $20.00 per hour
- Hours right now are approximately 25-30/week, with a mix of in-person and remote work due to the pandemic (we are flexible – and vaccinated!)
- Paid holidays
- 401(k) with employer match after 1 year of employment
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