A/R Administrator, Operations

DLL is a global asset finance company that partners with manufacturers, dealers, distributors, and end users to facilitate access to equipment and technology. The Accounts Receivable Administrator will work collaboratively with a team to manage payment postings and ensure compliance with contract payment processes.

Responsibilities

• Accountable for ensuring all Lockbox/Cheque payments are managed as assigned
• Responsible for the coding and investigation of incoming Lockbox Payments
• Ensure that all payments received are applied to the proper contracts daily
• Ensure unidentified payments are applied to Unapplied Suspense
• Accountable for ensuring all EFT/Wire payments are managed as assigned
• Responsible for the coding and investigation of incoming ETF/Wire Payments
• Ensure that all payments received are applied to the proper contracts daily
• Ensure unidentified payments are applied to Unapplied Suspense
• Accountable for ensuring all Pre-authorized Payments (PAPP/ACH) are managed as assigned
• Ensure that all payments received are applied to the proper contracts daily
• Ensure returned payments are posted to contracts as they occur
• Responsible for ensuring that proper records are kept and that policies and procedures are followed
• Ensure that any cash adjustments; transfers, one-offs, contras, etc.; are properly authorized and information is accurate
• Manage internal requests for payment transfer, fee adjustment
• Develop and maintain a positive consultative relationship with internal customers as it relates to key system requirements and processes
• Accountable for achieving daily, weekly and monthly KPI’s and SLA’s
• Ongoing procedure review and update, including updating procedures, training manuals, and reports
• Responsible for ensuring that proper records are kept, and that policies and procedures are followed, as well as, ensuring all internal controls are adhered too
• As part of the Accounts Receivable team the Accounts Receivable administrator will also be called upon from time to complete other administration responsibilities to ensure an effective workload for the entire team
• Special projects and other duties as assigned by management from time to time
• Assist in the preparation of documents to be imaged for view by the Business
• Back-up to others as deemed necessary and assigned by manager
• Ensure accurate and timely updates of all necessary data in DLL’s back-end system

Skills

• Post-Secondary education a requirement
• Strong attention to detail and excellent keying data entry skills a must
• Ability to manage multiple priorities within tight timeframes while maintaining ongoing attention to detail while meeting set deadlines
• Must be self-directed, decisive and goal oriented
• Comfortable working in an empowered work environment with established goals/expected results and limited step-by-step direction
• Ability to embrace and champion change
• Capable of driving growth capacity by continuously looking for better ways to improve processes
• Excellent problem-solving skills along with logical thinking
• Excellent verbal and written communication skills along with effective interpersonal skills
• Able to work independently
• Excellent planning & organizational skills
• Solid team player with the ability to work in a very demanding, fast-paced environment
• Proficient in MS – Word & Excel and Outlook
• Having worked in a Finance or Operations function with leasing or financing industry experience considered an asset

Benefits

• Two working days per year volunteering for a local charity
• Bonus plan
• Remote working from home opportunities
• Flexible hours
• Career development opportunities: online learning, member development programs, Tuition reimbursement program.
• Outstanding Medical, Dental, Vision and Paramedical benefit programs
• Employer paid defined contribution pension plan
• Industry leading Vacation package
• Subsidized Gym membership programs
• Employee Referral program
• Open concept modern working environment

Company Overview