Data Privacy & Automation Specialist

DDG Consultant / Data Privacy & Automation Specialist Location Remote (California-based preferred) Engagement Type Contract (12 months with potential extension) Engagement Overview We are seeking a DDG Consultant to support a California State Agency in executing and maintaining compliance with Data De-Identification Guidelines (DDG). The agency manages sensitive data collected from regional service providers and state programs. This role ensures all public records and datasets are properly de-identified and approved for public release in accordance with HIPAA, the Information Practices Act (IPA), and CalHHS DDG standards. The consultant will conduct de-identification data reviews, complete Publication Risk Assessments, sign Expert Determination Declarations, develop training materials, maintain SOP documentation, and build automation solutions to streamline DDG processes. Key ResponsibilitiesDDG Review & Compliance (Primary Focus)

• Conduct data de-identification reviews in accordance with DDG Standard Operating Procedures for assigned datasets and reports
• Apply statistical disclosure controls including small count suppression, complementary suppression, aggregation, and pseudonymization
• Complete and document Publication Risk Assessments using templates and scoring criteria
• Sign Expert Determination Declarations for each assigned dataset/report per HIPAA Safe Harbor and Expert Determination requirements
• Support DDG submissions through ServiceNow ticketing including file analysis, data determination, attachments, and closure notes
• Use statistical and scientific principles to determine re-identification risk of data files
• Evaluate compliance against HIPAA Privacy Rule, California Information Practices Act (IPA), and CalHHS DDG requirements
• Coordinate with the Privacy Team to identify privacy data restrictions and obtain program data owner approvals
• Maintain audit-ready documentation for all DDG activities

Training Development & Delivery

• Develop comprehensive DDG training curriculum and materials based on lessons learned and best practices
• Create training presentations, guides, exercises, and job aids for DDG section team and data requesters
• Deliver training sessions to agency staff on DDG processes, statistical methods, and compliance requirements
• Create video training content for DDG processes and tools
• Update training materials based on feedback, policy changes, and regulatory updates

SOP Documentation & Maintenance

• Review existing DDG SOPs and identify gaps, inconsistencies, or areas requiring updates
• Create and update SOP documentation aligned with current regulatory requirements and best practices
• Develop Frequently Asked Questions (FAQ) documentation for common DDG scenarios and edge cases
• Create quick-reference materials, checklists, and decision trees to improve compliance consistency
• Maintain version control, change history, and approval documentation for all SOPs

Automation & Technical Development

• Develop and automate DDG review workflows using Power BI, Power Automate, or equivalent tools
• Build AI Agent/Bot capabilities to support DDG process automation and user assistance
• Create Power BI dashboards for ServiceNow ticket tracking, DDG metrics, and compliance reporting
• Write Python scripts and automation tools for custom DDG processing needs
• Support public-facing data transparency initiatives including dashboards and open-data releases
• Maintain and improve internal ServiceNow dashboards and workflow processes

Required Qualifications

• Bachelor's degree in Statistics, Public Health, Health Informatics, Computer Science, or related field
• 5+ years of experience in data privacy, de-identification, or statistical disclosure control
• Deep understanding of HIPAA Privacy Rule, Safe Harbor method, and Expert Determination requirements
• Experience conducting re-identification risk assessments using statistical and scientific methods
• Proficiency with Microsoft Power Platform (Power BI, Power Automate)
• Experience with Python scripting for data analysis and automation
• Experience with ServiceNow or similar ticketing/workflow systems
• Strong technical writing skills for SOP documentation and training materials
• Excellent communication and stakeholder engagement skills

Preferred Qualifications

• Master's degree in Biostatistics, Epidemiology, Public Health, or related quantitative field
• Experience with California state government agencies or health/human services programs
• Knowledge of CalHHS Data De-Identification Guidelines
• Experience with California Information Practices Act (IPA) compliance
• CIPP/US, CIPM, or similar privacy certification
• Experience developing AI/chatbot solutions for process automation
• Background in developmental disabilities services or healthcare data
• Training development and delivery experience

Compliance Requirements This role requires compliance with strict confidentiality requirements imposed by State and Federal laws including:

• Health Insurance Portability Accountability Act (HIPAA)
• Health Information Technology for Economic and Clinical Health Act (HITECH)
• California Civil Code Sections 56 et seq. and 1798.24-1798.24b
• California Welfare and Institutions Code sections 4514, 5328, and 15600 et seq.
• CalHHS Data De-Identification Guidelines
• Information Practices Act (IPA)

The selected consultant will be required to sign a Business Associate Agreement (BAA) and complete annual security and privacy training. Pay: $75.00 - $95.00 per hour Benefits:

• Health insurance

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