Medical Affairs Operations Specialist

Opportunity for Secondment to AskBio We're pleased to share an exciting secondment opportunity at AskBio. This role is available for a time period to be determined by leadership at both Bayer and AskBio. While most assignments range from one to two years, the exact duration will be based on business needs and mutual agreement. This secondment offers a unique chance to broaden your experience, expand your knowledge, and contribute meaningfully to AskBio's mission: to advance gene therapy and change the lives of patients around the world. If you're interested in exploring this opportunity, we encourage you to:

• Speak with your direct manager to discuss your interest and alignment with your development goals.
• Apply directly using the link provided in the posting.

We look forward to seeing how our colleagues continue to grow and make an impact across the Bayer-AskBio partnership. Our vision: Pioneering science to create transformative molecular medicines. Our mission: Lead innovative science and drive clinical outcomes to transform people's lives. Our principles:

• Advance innovative science by pushing boundaries.
• Bring transformative therapeutics to patients in need.
• Provide an environment for employees to reach their fullest potential.

Our values:

• Be a Pioneer. We are not afraid of the impossible and to innovate to make gene therapies accessible to those in need.
• Cultivate Collaboration. Strive to be the best teammate, actively listen, openly communicate, and embrace diverse points of view.
• Embrace Responsibility. We are humbled by the enormity of our mission. We hold a relentless commitment to advance science and clinical outcomes for our patients, families, and caregivers.
• Raise the Bar. Continuously drive improvements and efficiencies. Seek and provide constructive feedback. Have a bias for learning and action.
• Act with Uncompromising Integrity. Be honest, transparent, and committed to doing what's right in every situation. Make clear commitments and follow through.

Position Summary The Medical Affairs Operations Specialist plays a critical role in enabling the effective and compliant execution of Medical Affairs activities. This position manages contract, invoice, and purchase order processes; coordinates operational logistics for congresses and Medical Affairs initiatives; supports the Medical Review Board (MRB) process; and maintains structured documentation and tracking systems. The Specialist enhances team effectiveness through strong organizational skills, proactive problem-solving, and collaboration with key stakeholders across Legal, Finance, Procurement, and other internal functions. This role is essential to ensuring Medical Affairs programs run efficiently, compliantly, and with operational excellence. Job Responsibilities

• Manages and tracks Medical Affairs contracts, invoices, and purchase orders to ensure accurate processing, timely payments, and compliant documentation
• Provides operational support for Medical Affairs initiatives, including congress and conference planning, logistics coordination, vendor communication, and tracking conference-related deliverables
• Supports the Medical Review Board (MRB) process as needed by preparing materials, coordinating schedules, and maintaining organized documentation
• Enhances team efficiency by maintaining spreadsheets and shared files, coordinating meetings, and facilitating cross-functional communication with Legal, Finance, Procurement, and other internal partners
• Supports other projects in Medical Affairs as needed

Minimum Requirements

• Bachelor's degree in life sciences, healthcare, business administration, or a related field with 2+ years' related industry experience OR High School Diploma and 6+ years' related industry experience
• Related work experience in Medical Affairs operations, clinical operations, project coordination, vendor management, finance/PO processing, or related regulated industry work
• Strong organizational and prioritization skills and attention to detail
• Proficiency in MS Office Suite and document management systems
• Excellent communication and interpersonal skills (written and oral)
• Ability to manage multiple priorities in a fast-paced environment
• Strong problem-solving and analytical skills
• Commitment to compliance and quality standards

Preferred Education, Experience and Skills

• Master's degree in life sciences, healthcare, business administration or a related field
• Project management experience and/or certification
• Experience managing contracts, purchase orders, invoices, or budget tracking within structured processes

AskBio Inc. (AskBio) is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, veteran status or any other protected status prohibited under Federal, State or local laws. All employment decisions are based on valid job-related requirements. If you are a qualified individual with a disability or a disabled veteran and are unable or limited in your ability to use or access our website, you may request a reasonable accommodation to express interest in a specific opening by calling us at (919) 561-6210 or sending us an email at [email protected]. Apply tot his job Apply To this Job