Coordinator, Project Management
Maesa is a next gen beauty company transforming the industry by incubating and growing innovative brands. They are seeking a highly organized and detail-oriented Project Management Coordinator to support their team across various launch, operational, and supply chain initiatives, ensuring accurate timeline management and effective cross-functional communication.
Responsibilities
- Assist Project Managers in creating, updating, and maintaining comprehensive project timelines for product launches, instore merchandising, displays, sampling programs, updates to existing items and value creation
- Assist in tracking key project milestones and deliverables, ensuring teams remain aligned and accountable
- Document risks, gaps, and escalating issues to Project Managers as needed
- Support workflow management by preparing meeting agendas, consolidating recaps, monitoring deadlines, and following up on action items
- Help coordinate scope changes, artwork updates, and cross functional inputs to maintain accurate and current timelines
- Assist PMs with the creation of item codes and BOMs, and entering lead times, MOQs, and pricing into spec and purchasing systems
- Collaborate with cross‑functional partners to ensure complete and accurate item records, including pack‑outs, weights, and dimensional data
- Track timely approval of production samples
- Organize project documents, trackers, and shared dashboards to maintain accuracy and visibility across teams
- Gather supplier quotes (directly or through functional partners) to support cost analyses and financial planning
- Assist Project Managers with financial tracking activities, including budget creation & updates and risk documentation
- Assist Project Managers in RFQ creation
- Identify opportunities to streamline workflows and contribute to process improvement initiatives within the PM function
- Support departmental initiatives, PM best‑practice development, and internal process enhancements
- Provide backup support during peak workload periods or when multiple launches overlap
- Foster a collaborative, positive, and solutions‑driven team culture
Skills
- Bachelor's degree required
- 1–3 years of experience in project coordination or project management; experience in the cosmetics, beauty, personal care, or CPG industries strongly preferred
- Advanced proficiency in Microsoft Excel; experience with Asana or other project management platforms is a plus
- Exceptional communication skills—clear, concise, and professional in both written and verbal formats
- Highly organized, detail‑oriented, and able to manage multiple priorities simultaneously
- Experience in the cosmetics, beauty, personal care, or CPG industries strongly preferred
- Familiarity with one or more of the following categories is a plus: hair care, skin care, color cosmetics, fragrance, home care
- Experience with Asana or other project management platforms is a plus
Benefits
- Health insurance coverage
- Wellness programs
- Life and disability insurance
- Retirement savings plans
- Generous paid time off
- Hybrid office setup
- Paid leave options
Company Overview
Company H1B Sponsorship