Payroll Specialist

The Payroll Specialist will be responsible for the accurate and timely processing of payroll for employees in the Czech Republic and Germany. This role ensures compliance with local labor laws, tax regulations, and company policies while delivering high-quality payroll services to employees and stakeholders.

The position can be performed remotely within the Czech Republic and will work closely with HR, Finance, external payroll vendors, and local authorities.

Key Responsibilities:-

Payroll Processing

• Manage end-to-end payroll processing for Czech and German entities.
• Validate payroll inputs, including salary changes, bonuses, incentives, overtime, and deductions.
• Coordinate with external payroll providers (if applicable) to ensure accuracy and timeliness.
• Ensure payroll is processed in compliance with local statutory regulations.

Compliance & Governance

• Maintain compliance with Czech and German tax, social security, and labor laws.
• Ensure timely submission of statutory filings and payments to local authorities.
• Support audits (internal and external) related to payroll.
• Maintain up-to-date knowledge of legislative changes impacting payroll.

Data Management & Reporting

• Maintain payroll records in HRIS and payroll systems.
• Reconcile payroll reports with Finance.
• Prepare payroll reports for management as required.
• Support monthly accruals and year-end processes.

Employee Support

• Act as the primary contact for payroll-related queries in Czech and Germany.
• Provide clear communication regarding pay slips, deductions, benefits, and tax matters.
• Ensure confidentiality and sensitive handling of employee data.
• Process Improvement
• Identify opportunities to streamline payroll processes.
• Support payroll system implementations or upgrades (e.g., HRIS integration if applicable).
• Ensure strong internal controls and documentation of payroll processes.

Qualifications & Experience

• Bachelor’s degree in HR, Finance, Accounting, or related field.
• 3–5+ years of payroll processing experience.

• Strong knowledge of Czech payroll regulations (mandatory).

• Working knowledge of German payroll regulations (preferred; experience with German payroll vendors acceptable).
• Experience working with payroll vendors and HRIS systems.
• Advanced proficiency in MS Excel.
• Experience in multinational environments preferred.

Skills & Competencies

• High attention to detail and accuracy.
• Strong analytical and reconciliation skills.
• Ability to manage confidential information.
• Strong organizational and time management skills.
• Ability to work independently in a remote environment.
• Strong communication skills.