Calendar Specialist

POSITION TITLE: Calendar Specialist

LOCATION: This is a full-time, remote position. Lexitas Provides a fully equipped home office setup, including a company-issued laptop.

PAY RANGE: $22-$24/hr

Join a High-Growth Legal Services Leader

ABOUT THE ROLE

Lexitas is seeking a proactive and detail-oriented Calendar Specialist to join our fast-paced scheduling team. In this key role, you will coordinate nationwide legal services—including court reporting, videography, interpreting, and remote conferencing—for our clients. You’ll serve as the hub for client communication, scheduling logistics, and vendor coordination, ensuring that each legal proceeding is executed smoothly and professionally.

The ideal candidate has a strong background in customer service, thrives under pressure, and enjoys solving problems in a dynamic, team-based environment.

Lexitas is a rapidly growing national provider of legal and corporate support services, including court reporting, medical record retrieval, process service, registered agent services, and legal talent. Built on a foundation of trust, professionalism, and innovation, Lexitas delivers customized solutions with unmatched personal service to clients across the U.S. and internationally.

KEY RESPONSIBILITIES

• Coordinate the scheduling of legal proceedings across the U.S., including court reporters, videographers, interpreters, and conference room bookings.
• Communicate directly with clients and independent contractors to manage and confirm service requests.
• Accurately enter deposition and client information into proprietary scheduling software.
• Track active jobs, monitor status updates, and communicate changes to internal teams.
• Identify and qualify out-of-area vendors based on rate, turnaround, and service requirements.
• Support clients and team members in using the online scheduling portal and virtual conferencing tools.
• Maintain accurate, detailed notes for each job to ensure smooth handoffs and production.
• Assist in managing key client accounts and escalate urgent issues when needed.
• Update and maintain SOPs and complete daily checklists to ensure consistency.
• Ensure all data handling complies with HIPAA and applicable privacy regulations.
• Collaborate with cross-functional teams to support special projects and scheduling trends.

WHAT YOU’LL BRING

• Impeccable attention to detail and a commitment to delivering accurate, high-quality work.
• Strong written and verbal communication skills.
• A customer-focused mindset with the ability to manage client expectations and resolve issues professionally.
• Comfort in a fast-paced, multitasking environment with strict deadlines.
• Willingness to adapt to changing priorities and business needs.
• Familiarity with legal service environments, particularly deposition scheduling, is a plus.
• A team-first attitude and strong sense of accountability.

QUALIFICATIONS

• High school diploma or equivalent required.
• Minimum 1 year of experience in customer service, administrative support, or legal services.
• Strong computer skills, including proficiency in Microsoft Office Suite (Outlook, Word, Adobe Acrobat).
• Typing and data entry experience required; knowledge of touch-typing systems preferred.
• Familiarity with legal terminology or deposition notices is a plus.
• Excellent attendance and punctuality are essential.

SUPERVISORY RESPONSIBILITIES

This role is not a supervisor position.

TRAVEL REQUIREMENTS

No travel is expected for this position.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to the job at any time with or without notice.

AAP/EEO STATEMENT

Lexitas prohibits discrimination based on race, religion, gender, national origin, age, disability, veteran status, marital status, pregnancy, gender expression or identity, sexual orientation or any other legally protected status.

EOE Employer/Vet/Disabled

If you require reasonable accommodation in the application process, please contact Human Resources at [email protected] for assistance. All other applications must be submitted online.