Customer Care Reorder Representative I

By joining Numotion, you will be a part of the nation's leading provider of Complex Rehabilitation Technology. Numotion is helping thousands of people with individually configured, medically necessary mobility products and services. From manual and powered wheelchairs to disposable medical supplies that serve unique medical and functional needs, we are improving the lives of people with disabilities by enabling them to actively participate in everyday life. Maintaining our standing as the industry leader in CRT comes from having a workforce with a diverse mix of minds, backgrounds and experiences, and we are committed to cultivating an inclusive work environment based on open dialogue, active listening and ongoing definitive actions.

The pay range for this position is $18.00-$22.00. It is not typical for an individual to be hired at or near the top of the pay range and compensation decisions are dependent on the facts and circumstances of each case. The specific compensation offered to a candidate may be influenced by a variety of factors including skills, qualifications, experience and location.

JOB PURPOSE

The Customer Care Reorder Representative II is responsible for providing outstanding and professional customer service to ensure efficiency and promote a positive customer experience.  This role is responsible for ensuring all medical supply reorders are processed accurately and quickly while aiming for customers’ needs to be met. 

KEY RESPONSIBILITIES

• Process the reorder book of business assigned to them to include:  full and accurate insurance verifications, confirming all customer information monthly/quarterly, ensuring the CMNs are not expired prior to shipping and if authorization is needed prior to shipping.
• Correspond with customers by email and triage any inquiries as appropriate. 
• Communicate with customers personalized information related to their insurance qualifications, coverage, deductibles, and any financial responsibility they might have. 
• Facilitate communication between the customer, third party payers, distributors, case managers and others to complete the customer’s initial order.
• Collect and process payments for out-of-pocket amounts prior to product shipment.
• Create the Purchase Order for the Distributor.
• Utilize Numotion Leadership Principles to perform the job with integrity, compliance, and values consistent with Numotion’s mission.  
• Adhere to employee or customer confidentiality and comply with Numotion’s policies and federal regulations. 
• Always provide excellent customer service for all internal and external customers of the operations.  Provide solutions for customer concerns and continually focus on customer service as our top priority.
• The above duties and responsibilities are not an all-inclusive list but rather a general representation of the duties and responsibilities associated with this position.  The duties and responsibilities will be subject to change based on organizational needs and/or as deemed necessary by management.

REQUIRED QUALIFICATIONS, SKILLS, AND EXPERIENCE:

• High School diploma/GED required.
• Minimum three (1) years’ experience in insurance eligibility verification.
• Minimum three (1) years of experience in calculating deductibles and coinsurance for primary and secondary policies.
• Background in Medicaid, Medicare, and Private Insurance.

PREFERRED COMPETENCIES AND QUALIFICATIONS:

• Associates degree in relevant field.
• Ability to work in a fast-paced environment and juggle multiple priorities. 
• Ability to think quickly, assess a situation and make a sound decision. 
• Solid written and verbal communication, listening, organization and priority setting skills.

PHYSICAL WORK REQUIREMENTS:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Frequent use of hands, wrists, fingers associated with using computer equipment.
• Prolonged periods of time working at a desk and/or on a computer.
• Occasionally move and reach with arms and hands.
• Ability to lift/move up to 10 pounds.

At Numotion, we offer competitive compensation packages, including medical, dental and vision insurance, short-term and long-term disability, a 401k, and life insurance. Numotion is an equal opportunity employer. We strive for a workplace that reflects the communities we serve and do not tolerate discrimination against our employees, customers, and partners regardless of ethnicity, disability, gender identity, sexual orientation, religion, age, citizenship, marital or veteran status. Numotion is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.