Human Resources Assistant

The Town of New Tecumseth is looking for a Human Resources Assistant to join their team for an eight-month contract. This role is responsible for supporting daily activities in the Human Resources department, including HRIS administration, recruitment support, training coordination, and general administrative duties.

Responsibilities

• Assists with the maintenance and administration of the HRIS system which includes entering new employee data, maintaining all employee changes of status, salary changes, performance management status, terminations, leave of absences, and training records
• Supports HR staff in the recruitment and selection processes such as reference checking, criminal background check coordination, supporting the preparation of offer letters, informing I.T of new hire to set up appropriate computer access, etc
• Responds to inquiries regarding employment opportunities
• Review and initiates any follow up in new employee files and ensures required documents are received, scanned and stored in the HRIS
• Assists with assigning training for new hires in LMS and monitors completion
• Coordinate notification to I.T. for all employee exits
• Entering staff names in LMS and assigning training for the year as per direction from the HR Advisor
• Assists the HR Advisor with the coordination of training and development activities including set up and ordering of meals and maintaining training records
• Tracks workplace incidents and inspections
• Assists with the maintenance and implementation of the Corporate Health and Safety Program under the guidance of the HR Advisor
• Assists with record control and retention
• Provides administrative assistance to the HR Director and HR Manager as required

Skills

• Completion of post-secondary education (minimum certificate or diploma), preferably with a focus on Human Resources
• 1 – 2 years previous experience in an office setting and customer service
• Must use professional judgment and diplomacy in responding to employee inquiries and candidate inquiries, requests and complaints
• Experience and proficiency using Microsoft office, especially word, excel, and outlook
• Competent written communication skills required to draft letters, memos, and emails
• Must be able to maintain confidentiality
• General knowledge of Human Resources legislation and guidelines including Employment Standards Act, Ontario Human Rights Code, Occupational Health and Safety Act and the Accessibility for Ontarians with Disabilities Act
• Previous HR administration experience preferred

Benefits

• Flexible work environment, including ability to work from home up to two (2) days per week
• Competitive wages
• Optional OMERS pension plan
• Free gym membership at Town recreation centres
• Professional development opportunities

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