Remote Executive Assistant & Data Entry Specialist – Supporting Senior Ride Development Leadership at arenaflex ($35/Hour)

About arenaflex

arenaflex is a world‑renowned leader in immersive entertainment experiences, designing and delivering cutting‑edge attractions for theme parks, resorts, and adventure destinations worldwide. With a legacy of innovation, safety, and storytelling, arenaflex blends engineering excellence with creative imagination to bring unforgettable rides to life. Our commitment to excellence, sustainability, and guest delight drives everything we do, and we are looking for talented professionals who share our passion for pushing the boundaries of what’s possible.

Position Overview

arenaflex is seeking a highly organized, detail‑oriented Remote Executive Assistant & Data Entry Specialist to provide comprehensive administrative support to the Executive Vice President of Development. This role is pivotal in ensuring seamless communication, precise scheduling, and meticulous tracking of project documentation for our Ride Development team. The successful candidate will work remotely, collaborating with cross‑functional teams, vendors, and senior leadership to keep the development pipeline moving efficiently.

Key Responsibilities

• Executive Support: Manage the calendar, schedule meetings, and coordinate travel arrangements for the Executive Vice President of Development, ensuring optimal time management and prioritization of critical initiatives.
• Communication Hub: Answer incoming calls, screen inquiries, and route messages to appropriate stakeholders while maintaining a professional and courteous demeanor.
• Data Entry & Documentation: Accurately log, track, and archive all incoming project materials, design specifications, and vendor submissions using arenaflex’s secure data management platforms.
• Project Coordination: Work closely with the Ride Development team to translate high‑level concepts and storyboards into detailed engineering requirements, ensuring that all technical specifications are captured and organized.
• Collaboration with Cross‑Functional Teams: Partner with design, engineering, safety, and procurement groups to gather and consolidate requirements, interface details, and compliance documentation.
• Process Management: Lead daily activities of the design and development team through all project phases—concept, modeling, fabrication, testing, installation, and hand‑over—by maintaining up‑to‑date task lists, status reports, and milestone trackers.
• Risk & Compliance Oversight: Assist in the preparation and maintenance of safety analysis reports, risk assessments, and regulatory compliance documentation for each ride project.
• Vendor Liaison: Serve as the primary point of contact for external contractors, managing contracts, bid submissions, and performance monitoring in collaboration with the procurement team.
• Technical Documentation: Support the creation and revision of detailed design drawings, 3‑D models, and engineering calculations using industry‑standard software tools.
• Continuous Improvement: Identify opportunities to streamline administrative processes, improve data accuracy, and enhance communication flow across the development organization.

Essential Qualifications

• Minimum of 3‑5 years of experience providing executive‑level administrative support, preferably in a fast‑paced engineering or entertainment environment.
• Proven ability to manage complex calendars, schedule high‑stakes meetings across multiple time zones, and coordinate travel logistics.
• Exceptional data entry skills with a strong eye for detail; experience with document management systems and cloud‑based collaboration tools (e.g., SharePoint, Google Workspace, Confluence).
• Solid understanding of mechanical engineering concepts such as statics, dynamics, materials science, and stress/strain analysis.
• Familiarity with design software (SolidWorks, AutoCAD, Navisworks, SketchUp, ANSYS, MATLAB, or similar) is highly desirable.
• Demonstrated ability to interpret technical drawings, specifications, and safety standards.
• Excellent written and verbal communication skills, with the ability to convey complex information clearly to both technical and non‑technical audiences.
• Strong organizational skills, proactive problem‑solving attitude, and the capacity to thrive in a remote work setting.
• Experience working with theme park or entertainment projects, or prior exposure to Disney‑type environments, is a plus.

Preferred Qualifications

• Bachelor’s degree in Business Administration, Engineering, or a related field.
• Experience supporting senior leadership in a multinational corporation or large‑scale project environment.
• Knowledge of industry safety standards (e.g., ASTM F2291, EN 13814) and familiarity with risk assessment methodologies.
• Track record of managing vendor contracts, bid processes, and procurement activities.
• Ability to produce clear, concise reports and presentations for executive review.
• Fluency in additional languages (Spanish, French, Mandarin) to support global project teams.

Core Skills & Competencies

• Analytical Thinking: Ability to break down complex engineering concepts into actionable tasks and maintain accurate records.
• Technological Proficiency: Comfort with project management tools (Asana, Monday.com, Jira), data entry platforms, and design software.
• Interpersonal Skills: Collaborative mindset, capable of building strong relationships with designers, engineers, vendors, and senior executives.
• Time Management: Prioritization of competing demands, meeting tight deadlines, and delivering high‑quality work under pressure.
• Adaptability: Flexibility to adjust to evolving project scopes, shifting priorities, and dynamic work environments.
• Confidentiality: Discretion in handling sensitive corporate information and executive communications.

Career Growth & Learning Opportunities

At arenaflex, we invest heavily in the professional development of our team members. As a Remote Executive Assistant & Data Entry Specialist, you will have access to:

• Mentorship from senior engineers and project leaders who are pioneers in ride innovation.
• Training programs on advanced design software, data analytics, and project management methodologies.
• Opportunities to transition into more specialized roles within the Ride Development organization, such as Project Coordinator, Procurement Analyst, or Technical Documentation Specialist.
• Participation in industry conferences, safety workshops, and creative brainstorming sessions that shape the future of entertainment experiences.

Work Environment & Culture at arenaflex

arenaflex fosters a vibrant, inclusive, and collaborative culture where creativity meets engineering rigor. Even though this role is remote, you will be part of a global network of innovators who share a common passion for storytelling through technology. Our core values include:

• Innovation: Encouraging bold ideas and continuous improvement.
• Safety: Prioritizing guest and employee well‑being in every design decision.
• Integrity: Maintaining transparency, ethical conduct, and respect in all interactions.
• Teamwork: Leveraging diverse perspectives to achieve extraordinary results.
• Sustainability: Committing to environmentally responsible practices throughout the project lifecycle.

Our remote employees enjoy flexible schedules, a supportive virtual community, and regular virtual “coffee chats” that keep the team connected and engaged.

Compensation, Perks & Benefits

arenaflex offers a competitive hourly rate of $35 per hour, reflective of the expertise and responsibility of this role. In addition to base compensation, you will receive:

• Comprehensive health, dental, and vision insurance plans.
• Retirement savings options with company matching contributions.
• Paid time off, holidays, and sick leave to support work‑life balance.
• Professional development stipend for courses, certifications, and conferences.
• Access to a state‑of‑the‑art virtual collaboration suite, including high‑speed VPN, secure file sharing, and collaboration tools.
• Employee assistance programs, wellness resources, and mental health support.
• Opportunities to visit arenaflex’s flagship parks and experience the attractions you help bring to life (travel expenses covered for approved visits).

How to Apply

If you are a proactive, detail‑driven professional with a passion for both administrative excellence and the thrilling world of ride development, we want to hear from you. Join arenaflex and become an integral part of a team that turns imagination into reality.

Apply Job!

Closing Statement

arenaflex is committed to building a diverse workforce that reflects the global audience we serve. We encourage candidates of all backgrounds to apply. Take the next step in your career and help shape the future of entertainment—apply today and embark on an exciting journey with arenaflex!