Real Estate Assistant - Critical Maintenance 12mth FTC

Aldi UK is seeking a Real Estate Assistant to manage Critical Maintenance for refrigeration across their store network. The role involves ensuring compliance with guidelines, providing support to stakeholders, and improving processes related to refrigeration maintenance.

Responsibilities

• Ensures the management of national planned maintenance schedule
• Provide guidance and ongoing support to internal stakeholders by supplying timely and accurate information when required
• Works proactively to identify, investigate, and report irregularities to continuously improve processes and efficiencies of Refrigeration maintenance
• Provide organisational and administrative support to the Real Estate Manager and wider team
• Monitoring and reporting of BMS systems and CAFM systems
• Remotely monitor stores parameters, and update to the specification of works accordingly
• Prepare, analyse, and create reports, minutes and presentations when required, using a combination of Excel, Powerpoint. Word and property management platforms
• Generate automated reports on asset movements, energy usage, alarms, and set points
• Monitor the National Refrigeration inbox inclusive of responding to operational escalations within a timely manner
• Coordinate, manage, monitor and report on National contractor performance (KPI’s)
• Process Proposals and invoices within budget and NFA guidelines
• Ensure the electronic filing of documents, including scanning of documents and upload of information on to asset management software to internal and legislative standards
• Ability to analyse complex data
• Day to day management or interaction with external contractors or consultants

Skills

• High attention to detail
• Self-motivated and works effectively with minimal supervision and within a team
• Well organised
• Uses initiative
• Office management / Office administration /
• PA duties / Budgeting / Contract and supplier management / Building strong internal and external relationships
• Experience with CAFM systems
• Experience within the maintenance industry essential
• Experience with SAP
• Experience within the refrigeration category desirable

Benefits

• Monday to Friday, 8:00am to 4:30pm, with the opportunity of 2 days a week remote working (In January 2027 this change to 1 day a week remote working)
• 5 weeks’ annual leave plus Bank Holidays
• In office flexi-time
• Full training provided
• Pension scheme
• Private employee medical insurance after 4 years
• Company sick pay scheme
• Company maternity, paternity and adoption pay after 1 year
• Long service rewards
• Access to MyBenefits, where you can find a wide range of benefits, including our bike to work scheme, shopping and cinema discounts, health cash plan, a FREE will, travel and discounted gym memberships, as well as a host of benefits to support your financial and wellbeing needs
• Access to a free,24/7, confidential virtual GP service for all Aldi Colleagues and their children (under the age of 16)
• Successful applicants may avail of Satellite Working in line with the policy for this role.

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