Full time / Entry level Office Coordinator (Remote) in Seattle, WA
Full time / Entry level Office Coordinator (Remote) - RootStaff - Seattle, WA - work from home job Company: RootStaff Job description: Office Coordinators handle the routine office work and administrative responsibilities of the community. They are also responsible for assisting with planning and coordinating community events and activities. Job Duties
- Greets and establishes rapport with guests, current and prospective residents. Fields community comments, suggestions and complaints to the Community Manager.
- Prepares and distributes resident and community communications such as rule reminders, violation notices, rent increase letters, delinquency notices, eviction paperwork, lease addendums and renewals.
- Collects and posts resident security deposits, processing fees, rent, inspection, application or other miscellaneous fees in Yardi; records in the proper accounts and issues receipts.
- Completes and reconciles community reports in accordance with monthly calendar, including accounting reports, community traffic reports, and community activity reports. Maintains records and files in accordance with the Operations Manual.
- Performs general administrative functions such as answering phones, typing, copying, faxing, and filing.
- Reviews and codes invoices and statements for Community Manager approval.
- Schedules clubhouse rentals and processes rental fees.
- Ensures office supplies are sufficiently stocked and prepares supply orders as needed.
- Makes collection calls for site rental payments as directed by the Community Manager. Submits bad debt files to collections.
- Processes resident move-ins and move-outs in accordance with the Operations Manual.
- Assists with planning and coordinating resident relations events and activities within the community.
- Assists with the preparation of marketing materials, including brochures and flyers that pertain to homes for sale (new, pre-owned and brokered homes), community events, and other community-related information as directed by the Community Manager.
- Refers all sales prospects to the Community Manager and enters prospect information into Yardi in a timely manner.
- Coordinates with the Underwriting team at the Main Office to obtain approvals on prospective resident applicants; tracks all approvals and denials.
- Maintains the petty cash fund, ensuring to record expenditures in the proper accounts.
- Prepares bank deposit slips and deposit funds as required; makes daily bank runs as needed.
- Other duties as assigned.
Requirements
- High School Diploma or GED (Required)
- 2 years administrative experience
- 6 months previous experience using Yardi
- 6 months property management office experience
- Excellent written and verbal communication skills
- Strong customer service skills
- Excellent problem solving skills
- Intermediate computer proficiency
- Professional appearance
Rewarding Benefits
- Comprehensive Medical and Prescription coverage with multiple plan designs so you can choose the plan that best meets the needs of you and your family
- Comprehensive Dental Plan
- Vision Plan
- Voluntary Health and Dependent Care Reimbursement Accounts
- Life and Accidental Death and Dismemberment Insurance
- Short and Long-Term Disability Coverage
- 401(k) Plan with matching contribution
- Paid Parental Leave
- Employee Assistance Program
Powered by Webbtree Full time / Entry level Office Coordinator (Remote) - RootStaff - Seattle, WA - work from home job Expected salary: Location: Seattle, WA Full time / Entry level Office Coordinator (Remote) - RootStaff - Seattle, WA - work from home job Job date: Thu, 17 Aug 2023 22:40:01 GMT Apply for the job now! Full time / Entry level Office Coordinator (Remote) - RootStaff - Seattle, WA - work from home job Apply Job! Apply to this Job